Privacy Policy

Last updated: June 27, 2026

Pondros (“Pondros,” “we,” “us”) is a product of Herd. This policy explains what we collect when you use the Pondros website and desktop app, how we use it, and the choices you have. We've tried to keep it plain.

What we collect

Your email address, when you request a download or sign up, so we can send your download link and occasional product updates.
Meeting audio you choose to record. When you start a recording in the app, microphone and (optionally) system audio are captured and transcribed into text.
Transcripts, notes, and tasks generated from your meetings, plus the workspace and roster information you provide.
Basic account identifiers needed to connect the app to your workspace.
Google Calendar data — only if you connect it. If you choose to connect Google Calendar, we read your upcoming events (titles, start and end times, attendee email addresses, and any meeting link) so Pondros can prepare you before a meeting and remind you when one is about to start. Access is read-only — we never create, edit, or delete anything on your calendar.

Where your data lives

Transcripts and notes are stored locally on your device by default. When you approve syncing a meeting's tasks to your Pondros board, the finalized transcript segments and the items you approve are sent to our backend so your workspace stays up to date. We do not record meetings in the background — capture happens only during sessions you start.

Service providers (sub-processors)

We share the minimum data necessary with vendors that help us run the product. Each is bound by its own data-protection terms:

Deepgram— converts meeting audio to text (speech-to-text).
Anthropic— turns transcripts and notes into structured tasks and summaries (AI processing).
Vercel— hosts this website.
Fly.io and Supabase— host our application backend and database.
Resend— sends our transactional and update emails.

We do not sell your personal information, and we do not use your meeting content to train our own models.

Google Calendar data & Limited Use

Connecting Google Calendar is optional and read-only. When you connect it, Pondros receives an OAuth token that we store encrypted on our backend (never shared with third parties and never placed on your device) and use only to read your upcoming events for your pre-meeting brief and meeting reminders. You can disconnect at any time from the app's settings, which deletes the stored token and revokes our access.

Pondros's use of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements. Specifically, we do not use Google Calendar data for advertising, we do not sell it, we do not use it to train AI or other models, and no human reads it except where needed for security, to comply with the law, or to support you at your explicit request.

How we use your data

To provide transcription, notes, tasks, and your board.
To send your download link and product updates (you can opt out).
To operate, secure, debug, and improve the service.
To comply with legal obligations.

Recording & consent

You are responsible for complying with the recording laws that apply to you. Some jurisdictions require that everyone in a conversation consents to being recorded. Please obtain consent where required before recording a meeting.

Your choices & rights

You can request access to, correction of, or deletion of your personal data, and you can unsubscribe from update emails at any time. Depending on where you live (for example, the EU/UK under GDPR or California under the CCPA/CPRA), you may have additional rights. To exercise any of these, email hey@pondros.com.

Data retention & security

We keep personal data only as long as needed to provide the service or as required by law, then delete or anonymize it. We use encryption in transit, and credentials in the desktop app are stored encrypted in your operating system's keychain. See our Security page for more.

Children

Pondros is not intended for anyone under 16.

Changes

We may update this policy as the product evolves. Material changes will be reflected by the “Last updated” date above.

Contact

Herd — hey@pondros.com